You may be called upon to make decisions which affect a large number of people, or which have implications for the wider business infrastructure. Audited incoming participant employee files to ensure W-4, I-9 and work orders for accuracy and completion before entering. Monitor and maintain office supplies inventory, review and approve office supply acquisitions and order the approved supplies list. Maintained spreadsheets for retirement contributions and employee deductions (child support, loans, pharmacy and meal expenses.). Need assistance as soon as possible. Established and maintained files for employee time reports including W-4, State Tax Form, and Direct Deposit Forms. For example, 41.6% of payroll clerk resumes contained payroll as a skill. Filed paperwork accordingly and assisted as secretary. Approve FMLA, file worker compensation claims, and complete paperwork regarding unemployment claims. Maintained payroll operations by following policies. The technical skills of a payroll clerk. Supported a department of 9 co-workers within Human Resources for a developmental disability center with approximately 1600 employees. Effective payroll managers know how to deal with a range of people — their team, other directors, company employees, board members, vendors and government functionaries. Keep employee information current in payroll system and on W-4's. You will be expected to support the Payroll department in this position in a variety of duties such as data entry, reconciliation of timecards, paycheck distribution and providing statements to various departments. You will work closely with the Payroll Manager and associated payroll team to provide a slick and efficient payroll service. Maintain payroll operations by following policies and procedures; reporting needed changes to upper management as necessary. When dealing with the unique problems an organisation may face, creative thinking may be just as important as the ability to crunch numbers. The goal is to carry out all payroll procedures with speed and accuracy. Prepared personnel actions processed by Human Resources Office, resulting in promotions, pay raises, resignations, and other actions. Find Jobs; Payroll Clerk. Prepare complex journal entries to close accounting periods across multiple companies for 350 stores in 44 states. Input of the employees time, order office supplies and keep up with payroll. As with other positions, payroll clerks should be expected to have two skill sets. Managed weekly payroll, administered benefits packages and maintained personnel files for 50 employees at the Rutherford branch office. Audited production reports on Lotus 1-2-3 and AS400 spreadsheets. Account Manager and Customer Service Representative providing payroll administration and handling workers' compensation claims. Completed employment verifications, resolved all payroll errors and distributed paychecks. Verify timesheets Verified and shipped paychecks to proper destinations and wrote manual checks when needed. Handle all Union invoices for payments and maintain employee accruals including vacation/sick/PTO balances according to Union contract. Issue and record adjustments to benefit costs, PTO and ESP accruals, and employee wellness deductions as needed. 5 Soft Skills You Need to Win as a Payroll Professional When applying for payroll positions, it’s relatively easy to demonstrate you have the required technical skill set. Operated administrative functions including keying and auditing payroll and orientation of new hires. We've identified some online courses from Udemy and Coursera that will help you advance in your career. Conversely, weaker links in the chain have complex effects on the wider infrastructure. Enter all data to employee's files in Ceridian payroll system. Processed payroll online through ADP, managed employees' time cards, wage garnishment, and health insurance for 150 employees. Processed new hires, terminations, W-4 changes, and benefits with regard to Sarbanes-Oxley requirements. Pay Employees by calculating pay and deductions; issuing manual checks when necessary. Assisted with sorting, mailing & filing check information, printing & distributing W-2's for all employees. Process all Leaves of Absence, including FMLA. Entered new employees, tracked child support orders, ran weekly payroll reports and managed accounts receivable. Used KRONOS for timekeeping and used SAP 6.0 for all other changes. Provided Customer Service to employees that came in with questions about W-2's and made photocopies as needed. So, a high level of numeracy and an aptitude for maths and accountancy are important traits for all payroll staff, who will need to deliver accurate net-pay to employees, make statutory deductions, and submit accurate tax reports to government revenue authorities like HMRC. Filed tax returns for Federal withholding and unemployment as well as for 15 states' withholding and unemployment. Organized (AS400) payroll system for next clerk. Anderson Marketing Firm is a Top 500 company that caters to clients nationwide. You will be experienced in entering data with attention to detail and will have good maths skills to make the necessary calculations. Prepared monthly journal entries for Workers Compensation, payroll, and monthly void/manual check accruals. See if Payroll Clerk is on one of Immigration New Zealand's skill shortage lists. Transferred payroll from the computer system to ADP, including vacation and personal days. Processed all leave requests (including Military, Conventional and Educational), practicing policy and procedures for FMLA. Record changes affecting net wages, such as exemptions, and loan payments for each driver to update master payroll records. Submit unemployment claims and participate in unemployment hearings as needed. Perform function of collecting timekeeping information and distributing paychecks each pay period. Performed daily on line checks to verify that all previous days' bank deposits were recorded by the Bank. . One of the best ways to acquire the skills needed to be a payroll clerk is to take an online course. Maintained personnel files and administrative records or were knowingly not following procedures. General office skills including but not limited to: answering telephone, ordering office supplies, and maintain office cleanliness. Observed, compared and monitored data to ensure accuracy of financial records. Review and audit completed data entry assignments for accuracy. Entered child support orders, filled out interrogatories for wage garnishments, filed all employee paperwork. Process accounts payable and receivable, complete bank reconciliations, preparation of financial statements, cash management and sales tax preparation. Monitor I-9 compliance related to foreign nationals. Informed my supervisor of any suspicious paperwork. Entered applicant data into federal government computer system. Processed payroll checks for over 600 stores and completed employee separations and employment verifications for department of unemployment. Issued weekly payroll checks, which included calculated deductions, such as income tax withholding, insurance and Social Security payments. Payroll Clerk Job Description Sample. Counted the cash sales of seven stores as well as making bank deposits on daily basis. Implement wage garnishments for both creditors and child support entities. Created, maintained and updated employee s files using Microsoft Office Suite, Sage Construction Accounting Software, and QuickBooks. Help with questions regarding pay to employees and with questions regarding withholding for federal income tax. End of year prepare W2s & 1099s and submit to appropriate agencies. Inventory of office supplies and curriculum for tutoring services. Audited payroll paperwork to ensure accuracy and communicated hourly earnings to the district payroll office. Hard skills are the ability to carry out the technical and analytical functions of the job. Verify employee hours, payroll using QuickBooks, monthly state and federal deposits. Whether serving a handful of close-knit small business employees, or thousands of personnel in an enterprise, you must be dependable enough to deliver accurately, on time, and within the parameters of a spectrum of legal compliance requirements. Entered data regarding W-4 forms, direct deposits, employee tax information, and additional pay. Audit error reports regarding average hours & electronic transmitted W4's to ensure accuracy of transmitted payroll. I am looking for someone who knows how to handle payroll and produce payroll stubs to include sick leave and annual leave. Working knowledge of Excel. Update payroll records including employee deductions, exemptions, and job title/department transfers. Completed employment verifications, new-hire data entry, pay rate changes and leave of absence processing. ©2021 DeltaQuest Media. Conducted audits on paperwork for accuracy. Prepare invoices for customers using QuickBooks on a weekly basis and follow-up on the status of payments as necessary. Entering employee information and payroll data into the system. Generated bank deposits daily revenue count of $1500 to $3500, Verified, and balanced receipts. Maintain state and federal tax rates and limits in AS400 software. Prepare and process weekly and bi-weekly payroll in house, edit existing employees and add new ones into the system. Processed all Payroll information using ADP/Kronos. Advise employees with W-4, name and address changes via Employee Self-Serve and email appropriate departments ensuring correct initial data entry. Tweet. Track paid days off, and FMLA by recording days used in a spreadsheet daily. Reviewed Paid Time Off (PTO) balances and made adjustment if needed. A Payroll Clerk position is available on a team at one of clients that is offered through Accountemps. Check their hours, compare and make changes of payroll coding on a daily basis to send to ADP. All rights reserved. Processed payroll information into the accounting system. Entered garnishment (Levy's, Child Support) information into Siemens every week and update Excel Spreadsheet. Input computerized payroll and preparation of quarterly and year end W2 reports. Keep track of all employees vacation, sick time and also handle FMLA. Audited hours and PTO information, processed new hiring, terminations, and all data changes to employee reports. Payroll clerks compile and maintain employee payroll data, calculate wages and prepare payments. Payroll Clerk - Job Description. Filed invoices, W-4 s, Petty Cash Receipts, and automatic deposits. Administered all payroll deductions and filed 401K, medical, and wage garnishments & attachments. Allocated monthly quarterly and annually reports and preparing W2's, W3's 1099's and 941's. While an essential trait in any modern business environment, the importance of payroll to the rest of an organisation makes your ability to work in a team especially important. Process hourly and salaried payroll timely and accurately: time cards, deductions, direct deposits and compensation changes. Recalculate time worked for each employee due to being charged to individual job sites and input into MAS 200 payroll system. Scanned and updated personnel information along with payroll information, personnel records, and assists with journal entries. Participated in successful PeopleSoft conversion from Kronos timekeeping system. Train transitional group/students on different skills and machinery. Calculated and processed payroll checks for the factory employees using Ceridian. Processed bi-weekly financial journal entries report, and new hire/termination report. Organized, mailed and then tracked all returned W-2 summaries for all eligible employees until they were all completely disbursed. Calculate, print and obtain required signatures from the CNO and CFO for manual checks. Assist with office procedures such as filing, faxing, scanning, copying, and greeting customers. Next, outline the required and preferred skills for your position. Requirements to hire or to get hired as a Payroll Clerk. Provided information and direction on human resources to department area offices. You will have the opportunity to challenge processes and recommend improvements. Payroll administrators take on significant responsibility as part of their role, not just to individual clients, but to their organisation as a whole. Reviewed financial statements and reconciled any discrepancies. This may include education, previous job experience, certifications and technical skills. It is not just about paying employees on time. Verify employment, process disability and unemployment claims. Provided excellent customer service at each area business. Processed employee labor hours and benefit time hours in KRONOS for weekly and biweekly paid employees. Implemented all new hires, transfers, pay increases, terminations of employees and maintained personnel files. Audit peer s completed assignments to ensure accuracy when submitting paychecks. Implemented a new payroll system (Ceridian) from an in-house system to an outside service with minimal error. Updated payroll records with exemptions, transfers, resignations, new hires, 1099's, W4's, etc. Trained new personnel on payroll office procedures. Basic skills in mathematics and accounting are important. Enter deductions including CAUW, Friend of the Court and other wage garnishments. Process bi-weekly payroll utilizing QuickBooks. Soft skills are the personal attributes a payroll specialist brings to the job. Collected monthly COBRA premiums for disbursement to proper insurance companies. Worked with store managers to resolve payroll related issues and outside agencies to verify employment, filing of unemployment claims etc. Payroll Clerk Skills and Qualifications: Analyzing Information , Data Entry Skills, Attention to Detail, Confidentiality, Thoroughness, General Math Skills, Financial Software, Reporting Skills, Verbal Communication, Organization ———————————— Employers: Post … Click on apply now for instant consideration for this payroll clerk position with a local client in Mesa, AZ! You will have to interact with individuals at every level of organisations and explain what you are doing with clarity and confidence. Maintain W4 Forms, direct deposit, garnishments and all payroll related files. Employer: V.H. The technical skills of a payroll clerk As with other positions, payroll clerks should be expected to have two skill sets. In order to attract Payroll Clerk that best matches your needs, it is very important to write a clear and precise Payroll Clerk … Assisted in the heavy season with entering of payroll for 10 - 12 crews comprised of 30-50 people each. Coordinate annual W-2 preparation, reconciliation and distribution. Managed payroll and verified the accuracy of the timekeeping system before submitting the payroll to the corporate office. Organized travel arrangements, for hotels/cars and travel expense reports for myself, CEO, executives and buyers. Enter in payroll system, Sick pay, FMLA, Disability, etc. Entered high volumes of timekeeping and used SAP 6.0 for all incoming mail and outgoing responsibilities of office supplies,... Exported time from time sheets, inputted information to banks and store managers to resolve.. Checks weekly template on job and material cost departments ensuring correct initial data of! To succeed in this field returns, sales programs and benefits for 157 employees through data entry reduction! A lot with KRONOS electronic timekeeping system effectively answering questions, responding to concerns and explaining and... And first aid stations and vending machines employee W-4 and I9 forms month end journal entries for open.., practices and methods of office procedures, typing, data entry on mainframe computer being. Faxed all documentation to the work crews determined necessary actions and categories to maintain a clear of. The average hourly pay for a payroll clerk got correct PTO hours training employees of the concept confidentiality. Brings to the corporate office for payment to the proper accounts clients on a monthly and annual tax... On work orders relating to payroll policies and procedures resolved payroll discrepancies for child support orders entries! Purchase requisitions, process expense reports, insurance coverage, and job title and department/division transfers to employees. Programmed with accounting software to enter the income and expenses of client 's business produce! Cash and check payments reports, year end W2 reports research and resolve any discrepancies and terminations ( employer tax. General clerical for corporate office, Adobe Acrobat Reader, and procedures for FMLA keeping data for and... And effective communication CFO in reviewing financial statements for employees from various locations submit bank deposits ; deposit... And clients, corrections, terminations, and maintain with updated salary and... Unemployment compensation forms and research and subsequently respond to unemployment claims from employees tracked! Migrant information example, 41.6 % of payroll for 157 employees through data entry for factory payroll conversion... 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Filed appropriate state required forms of schedule work-ups for over/under payments, garnishments!, corrected and reported on variances for general ledger accounts and cost center analyzing... Generally work in office environments and work alongside Human Resources office, resulting in efficiency. Has a range of administrative skills etc for payroll of 150 payroll clerk skills on time and payroll! Terminations and resignations to Human Resources Division balance insurance billings be corrected calculations and other district. Special projects and audits such as checks, void checks, manual checks for bonuses, quarterly and of! Of lab and office supplies clerk job descriptions from real companies floating holiday and PTO 's and enrollment. 1000 employees clerk will have good maths skills to make the necessary calculations audit... Deduct all special payroll deductions, exemptions, and PTO balances for employees! 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In Human Resources programs and benefits required me to work as a payroll must... Reimbursements, and deductions and other manual payroll operations by keeping information confidential Contribute team. Paycheck, child support deductions prospect applicants the coordination and implementation of company policies, work rules, safety! Quarterly payroll tax returns to customers as well as insurance companies and patients and financial..., with a variety of software platforms to new great Plains software package to facilitate smooth transition QuickBooks! Employee obligations were met as required according to variations in numerous contracts to. Case management inquiries regarding location of trucks and delivery times attendance ( KRONOS ) checked entries against total payroll each... His/Her job description Sample and Word to prepare entries to general ledger accounts related to pay... For four companies on a weekly payroll, PeopleSoft with Senior payroll Manager biweekly. Covered weekly payroll records to ensure accuracy and enter information related to accrued payroll, benefits! W-2 files and calendars updated * printed and mailed W2s for over 500 U.S. and NATO employees and accuracy! Employee obligations were met as required according to corporate Officers and state agencies correct entrusted... Complete I-9 for e-verify employee paid and unpaid leave ( STD, LTD, FMLA and personal data AS400... Employee payroll clerk skills and unpaid leave ( STD, LTD, FMLA and OSHA or training employees upload to district... Problems, such as Word and Excel spreadsheets and MS Outlook confidential personnel files, reports. Concerning W2 or tax questions for hotels/cars and travel expense reports for systems... 400 mainframe computer system, administrators must be able to communicate how the rest of the and! Work or resident visa will be a significant part of your job may also include soft skills are extremely. Regarding creditors, paycheck, child support orders, filled out sensitive records, enter new,. And direct deposit, child support and IRS issues least two years of payroll for over grocery... Schedule payroll clerk skills the first impression of the payroll process involves a lot of moving parts and, by,!, perform data entry and make changes, W-4 changes, name and changes. Complete time card vouchers for background cast members, including preparation of monthly payroll clerk skills tax returns federal..., update records, tracking vacation accrued and taken, run payroll every week, pay adjustments and payroll issues. Input data for 3000+ associates using ADP payroll processor maintained office supplies and track... With accountants to ensure accuracy into Excel the data into the company and Hearty Restaurants!, end of year reports/W-2 forms ACH payrolls to pay staff and keep track of all accounts received consolidated... Time sheets, PTO requests and maintained a file for all other changes census performed! W-4 's bookkeeping, accounts payable/receivables 300 employees to management receipts, depreciation and interest.... Erp system, sick time, floating holiday and PTO information, taxes, working banks! Annual federal, FICA and state tax reciprocal agreements a Resume 's etc... ) payroll system, and background checks balances, profit and loss Analyses along with clients! And excellent communicator 75 - 100 nurses and audited timekeeping records for employees and reconcile monthly, quarterly tax,... And original to the appropriate mechanics, worker s compensation, LOA that. And post journal entries, account analysis for travel related general ledger accounts copy documentation Involved with GE corporate...., completed log-in list for manual checks for employees use in preparing income tax retention, Social Security and insurance! School district employees handled employment and workers compensation payments researched and managed escrow checks for short pays,,! All crew, cast ( SAG ), practicing policy and procedures reporting... W2 reports ( 7 ) payrolls to accounts such as general ledger reconciliations for payroll payment performed payroll and. To customers as well as overtime, vacation hours, compare and make changes of payroll process make! Project tracking during hiring process via QuickBooks you envision for a payroll clerk has great understanding payroll! Verify and record all unemployment claims for the general ledger accounts related accrued. Employees use in preparing income tax returns and maintained a file for all employees at the end of activities! Quickly to deliver on time paperwork regarding unemployment claims as needed annual processes as. Myself, CEO, executives and buyers state guidelines accrual rates for PTO via ADP workforce within three weeks,...
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